Accident, Incident and Near Miss Reporting

Your report could help prevent something happening to someone else.

At the Volunteer Cadet Corps, the safety and wellbeing of our cadets, adult volunteers, staff and visitors is our priority. Reporting accidents, incidents and near misses helps us understand what has happened, identify potential risks and take action to prevent similar events from happening again.

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What should be reported?

You should report any accident, incident or near miss that occurs during VCC activities, training, events, meetings, travel or while using VCC facilities and equipment.

This includes:

• Accidents – where someone is injured or property or equipment is damaged.

• Incidents – an event that may have caused harm, injury, loss or damage, whether or not anyone was hurt.

• Near misses – an event that could have resulted in injury, illness, damage or another serious consequence, but did not.

• Unsafe conditions or hazards – anything you believe could put someone at risk.

• Safeguarding concerns – concerns involving the safety or welfare of a child or young person should be reported through the appropriate safeguarding process.

 

Why report a near miss?

A near miss is a warning.

Although nobody may have been injured, the circumstances could easily result in someone being hurt in the future. Reporting near misses allows us to identify trends, learn from what happened and put controls in place before a more serious accident occurs.

If it could have caused harm, report it.

 

Who can report?

Anyone involved in, witnessing or becoming aware of an accident, incident or near miss can make a report.

You do not need to be responsible for the activity or event to report something.

If you are unsure whether something should be reported, report it anyway. It is better to report something that turns out not to require further action than to miss an opportunity to prevent harm.

 

Report an Accident, Incident or Near Miss

Please complete the VCC Accident, Incident and Near Miss Reporting Form as soon as reasonably practicable after the event.

Access the AINM Report Here

 

When completing the form, provide as much accurate information as possible, including what happened, when and where it happened, who was involved or witnessed the event, and any immediate action that was taken.

 

If someone is injured

If someone requires immediate medical attention, make sure they receive appropriate first aid or emergency medical assistance before completing the reporting form.

For emergencies, call 999.

Reporting an incident through this form does not replace contacting the emergency services, seeking medical attention or following any other VCC reporting requirements.

 

What happens after you report?

Reports are reviewed by the appropriate VCC personnel to determine whether further investigation or action is required.

Depending on the circumstances, this may include:

• Reviewing the circumstances surrounding the event.

• Identifying immediate and underlying causes.

• Putting additional control measures in place.

• Reviewing risk assessments or procedures.

• Identifying training or equipment requirements.

• Sharing learning across the VCC where appropriate.

• Monitoring for recurring issues or trends.

Our aim is not simply to record what happened. It is to learn from it and make the VCC safer.

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See something? Say something.

You don't have to wait for an accident to happen.

If something doesn't look right, feels unsafe or could have caused harm, report it.

Report it. Learn from it. Prevent it.

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